If such work is warranted, DISTRICT/JPA shall pay for the additional work required on the same basis on which the original change was accomplished.ĭ. System upgrades may require additional EMACS work to maintain or redo programming changes previously requested by DISTRICT/JPA. Requests for additional programming services for changes not included in services provided by EMACS may be billed separately by the Information Services Department. If EMACS concludes that the requested service cannot be accomplished because it goes beyond the ability of EMACS to accommodate the request, EMACS will notify DISTRICT/JPA and have no obligation to provide the service. If EMACS concludes that the requested service cannot be accomplished due to inadequate lead time, EMACS will have no obligation to provide the service. If EMACS and DISTRICT/JPA can agree on a timeframe that will accomplish DISTRICT/JPA’s requested service, then EMACS will provide the service. Requests for services will be reviewed by EMACS and in turn, EMACS shall report to DISTRICT/JPA their ability to provide the requested service along with the estimated cost. Requests for services must be made directly to the EMACS Manager, and received in a timely manner, in order to be considered for processing. Well as technical and functional support services (services) necessary to implement pay and/or benefits, subject to and conditioned upon the following provisions and limitations: 1. The EMACS Team shall provide DISTRICT/JPA with access to e-Time and Self-Service as EMACS Development Team Services The Employee Management and Compensation System (EMACS) is integral to providing payroll services. For purposes of this agreement, the phrase “data integrity” represents and includes all data needed to process documents and assurance that all system codes are complete and valid.
#EMACS SAN BERNARDINO COUNTY VERIFICATION#
Both accounting and payroll services include central files/documents/records retention verification of data integrity and signature authorization error corrections, and other processes normally associated with these services. Labor distribution based on input from DISTRICT/JPA DISTRICT/JPA is responsible for compliance requirements under the provisions of 26 U.S.
#EMACS SAN BERNARDINO COUNTY CODE#
Code Section 4980H – Shared Responsibility for Employers Regarding Health Coverage, which includes independent, DISTRICT/JPA-specific, filing and reporting of the following: i. Enhanced tax reporting to accommodate IRS provisions under 26 U.S. Tax reporting and accounting services as prescribed by the IRS, State Franchise Tax Board, and State Employment Development Department 3. Payroll Services ATC shall provide DISTRICT/JPA with payroll services consistent with the level of services provided to County departments. Permit DISTRICT/JPA access to COUNTY financial accounting system (FAS) and reports B. Process FAS transactions for disbursements, reimbursements, deposits and adjustments to DISTRICT/JPA’s fund(s) 2. Accounts Payable / General Accounting ATC will provide the following accounting services to DISTRICT/JPA: 1. AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR RESPONSIBILITIES A. TERM OF THIS AGREEMENT The term of this agreement is from Januto June 30, 2017, and shall be automatically renewed for successive one-year periods unless otherwise amended or terminated.ģ. INTRODUCTION DISTRICT/JPA, the County of San Bernardino (COUNTY) and the County of San Bernardino AuditorController/Treasurer/Tax Collector (ATC) enter into this agreement seeking to formulate and maintain a cooperative working relationship in which COUNTY and ATC will provide accounting and payroll services to DISTRICT/JPA. Set forth service to be rendered, amount to be paid, manner of payment, time for performance or completion, determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.)Īuditor-Controller/Treasurer Tax Collector Use Onlyġ.
IT IS HEREBY AGREED AS FOLLOWS: (Use space below and additional bond sheets. THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name Payroll & Accounting Services For Self-Governed Districts Joint Powers AuthoritiesĮstimated Payment Total by Fiscal Year Amount I/D FY Amount Revenue Encumbered Unencumbered If not encumbered or revenue contract type, provide reason: Commodity Code DRAFT AGREEMENT WITH THE COUNTY FOR ACCOUNTING AND PAYROLL SERVICESĪTTACHMENT A FOR COUNTY USE ONLY New Change CancelĪuditor-Controller/Treasurer/Tax Collector County Department Contract Representative